Administrator Reception (m/f/d)

Discover your exciting role

As an  Administrator Reception (m/f/d), you are often the first point of contact for customers with our company - and as a communicative contact person, you make a major contribution to representing us to customers and service providers and shaping our external image. 
We are looking for support for our team in Stuttgart! If you are a communicative organizational talent, please send us your application!

Explore your tasks and responsibilities

• Supporting colleagues with day-to-day enquiries relating to the office locations in Stuttgart and other locations in Germany 
• Processing incoming calls and coordinating and forwarding enquiries
• Assisting customers and suppliers with access to the Exyte buildings and orientation in the offices 
• Assisting with the onboarding of new colleagues during their first days in the office (welcoming, issuing employee ID cards and/or keys)
• Continuous administration of the electronic access systems throughout Germany
• Independent processing of the FM ticket system
• Organizing janitorial activities and independent management of the conference rooms
• Supporting fleet management with the handover and return of leased vehicles
• Supporting facility management in monitoring storage capacities and coordinating external companies
• Receiving of courier and postal deliveries

Show your expertise

• Completed training in a commercial profession or comparable qualification; experience in the reception area is desirable
• Good knowledge of MS Office tools (e.g. Teams, SharePoint)
• Independent, responsible and structured way of working
• Organisational skills and the ability to prioritise a variety of activities according to importance
• Flexibility, strong ability to work in a team, good interpersonal skills, communication skills and a friendly, professional demeanour
• Very good written and spoken German, good knowledge of English