Assistant Manager Adminstration

Discover your exciting role

To manage general administrative support to the specified team.

Explore your tasks and responsibilities

• To manage administrative support to the team
• To attend regularly / daily team meetings – tasks involved in this include:
• Preparing PowerPoint presentations / updating as required in readiness for each meeting and distributing accordingly
• Taking meeting minutes and checking with attendees that all items are accurately recorded.
• Distributing minutes after each meeting, following up on actions if required
• Daily use of the company’s Document Management System (SharePoint system) – becoming an expert in its use and a go to point for any assistance the team requires.
• Working with PowerPoint, Word and Excel Documents as required by team
• Compiling regular reports and distributing as required.
• Providing support to others in the use of the above MS packages if needed.
• Liaising with subcontractors and other disciplines involved in the project as requested by the team lead / manager  
• Organise and manage diaries for team members
• Organise external and internal meetings as directed by the team
• Meet and greet visitors arriving for meetings.  Ensure registration of visitors and security procedures are followed
• Liaise with other Administrators and Team Assistants throughout duration of project as required

Show your expertise

• Able to work on own initiative as well as a team player
• Accurate and organised methods of working 
• Ability to work under pressure and to tight deadlines
• Experience of taking meeting minutes and accurately recording all actions.
• Excellent knowledge of Microsoft Office packages Outlook, PowerPoint, Word, and Excel 
• Able to type accurately at a minimum of 40 - 50 wpm
• Previous administration managerial experience in similar role
• Certificate in Secretarial/Office administration or equivalent would be beneficial